Time
A full-time position nobody hired, but the company pays for
Individual tasks look minor, but added up across a team they amount to a full-time position - with no budget and no cost control.
Applications open · 3 places
Process automation and AI implementation
We are looking for three companies for a pilot. We select the one process that takes up most of your team's time and launch a working automation prototype within 30 days.
Who it is for: Companies with at least one manual, repetitive process. No IT department or AI experience needed.For companies where at least one repetitive process is still handled manually. Your industry does not matter. No IT department or prior experience with AI is required.
CetusPro in numbers
- years6+ years
- on the market
- 40+
- specialists
- 60+
- implementations
- 3
- continents
Our systems support processes at companies with combined annual revenues of around EUR 1.5 billion. The new service draws on the same team and resources.
- Trusted by
- Problem and scope
01Most of the time goes not into the work, but into handling it
41%
of working time goes on repetitive, low-value tasks - the equivalent of two full working days every week.
repetitive tasksother work
Slack Workforce Index, Salesforce 2024, sample of 10,281 desk workers
Four places where this shows up fastest:
Systems
A person acting as the cable between programs
The CRM, the warehouse system and accounting run independently of each other. An employee moves the data between them by hand.
People
Specialists hired for more demanding work
Qualified employees spend a large share of their time on administrative tasks below their skill level. This lowers the return on employment costs and increases the risk of staff turnover.
Scale
Growth costs as much as it brings in
With manual handling, costs rise in proportion to volume: higher sales mean more recruitment, and new employees only reach full productivity after several months.
The scale of the problem in PLN
An example from our offer: five people each lose one hour a day. At the national average, that is over PLN 80,000 a year. Enter your own figures.
Annual cost of manual handling
PLN 84,502
- hours per year
- 1,100
- full-time equivalent
- 0.6
Default rate: PLN 76.82 - the employer's full cost per hour worked (Statistics Poland, “Labour costs in 2024”). 220 days is approx. 251 working days minus annual leave.
- Our principle
02We do not build things that do not make money.
Automation has to pay for itself in real money, not look modern. That is why every conversation about an implementation starts with money, not with technology.
We do not guess what your process costs.
We calculate the cost using your actual rates - without that figure, there is nothing to discuss.
We do not tackle ten processes at once.
We pick one - the one that eats up most of your team's time.
We do not build just to issue an invoice.
If the audit shows no business case, we say so. You keep the recommendations.
We do not measure success by gut feeling.
We set numeric success criteria up front and check them after 30 days.
- Results
03What your company gains
Your team's working time back
The sales team no longer prepares every quote from scratch, and accounting no longer enters invoices by hand. That time adds up to hours every week.
Scaling without more headcount
The same team handles a larger volume of orders. Growth no longer means more recruitment.
Fewer errors and complaints
Every mistake in manually retyped data comes back as a complaint or a correction. Automated data exchange eliminates this error at the source.
Process continuity that does not depend on individuals
Knowledge of the process is documented in the tool, not only in employees' memory. A holiday or the departure of the person who knows it best no longer stops the work.
Faster customer service
Enquiries, service requests and applications no longer wait in a queue for manual handling. Customers notice the shorter response time sooner than your internal reports do.
A fully measurable process
Automation leaves a complete record of the process: the number of cases handled, where things stall, and turnaround times. Decisions are based on data, not on intuition.
- Proof
04Implementations and case studies
Every one of these systems is in daily use at the client. These are large companies with revenues in the billions. We built the mobile apps and the admin and user panels together with them, almost entirely from scratch.
Healthcare · AED
Result
24/7
station monitoring
MQTT
communication protocol
Helpbox 365® - AED station
A software platform that handles all the business logic and the hardware integration - stations with an AED defibrillator under continuous 24/7 monitoring.
E-mobility · EV chargers
Result
10,000+
request capacity / month
2 months
from zero to live
EMX - service request system for EV chargers
In two months, we built a working system for handling service requests for electric vehicle chargers - in production, with headroom for more than 10,000 requests per month.
Leasing / fleet management
MHC GO
- vehicles
- 12,500+
- corporate clients
- 600+
Car sharing
4Mobility
- customers
- 150,000
- trips
- 2 million
Vehicle rental
FlexToGo
- airport locations
- 63
- countries · 3 continents
- 18
01 / 05
Healthcare · AED
Result
24/7
station monitoring
MQTT
communication protocol
Helpbox 365® - AED station
A software platform that handles all the business logic and the hardware integration - stations with an AED defibrillator under continuous 24/7 monitoring.
E-mobility · EV chargers
Result
10,000+
request capacity / month
2 months
from zero to live
EMX - service request system for EV chargers
In two months, we built a working system for handling service requests for electric vehicle chargers - in production, with headroom for more than 10,000 requests per month.
Would you like a similar result in your own process?
We start with the one process that takes up most of your team's time today.
- Start without risk
05Pilot
Process diagnosis is a paid service - in this intake, three companies receive it free of charge, including the prototype build.
3places
in this intake
We map the process with the person who knows it and take a baseline measurement before the build starts.
We agree in numbers what should change - time, number of errors, cost. We do not start without this.
We build and test the tool on our side, using real data from your process.
The same indicators as before the start, measured again. The result is unambiguous and transparent.
Pilot
Diagnosis and prototype - free of charge for the first three companies
Condition: consent to describing the results as a case study (which you approve).
- Honest assessment
- Ownership stays with you
- No costs and no obligations
- After the pilot
06Working together after the pilot
After the free pilot, you can move on to further, commercial cooperation. We launch it only after a joint decision, and its scope is tailored to your needs.
Ownership: whatever is created during the pilot belongs to your company - you can use it freely, regardless of any decision about further cooperation.
- Why now
07Why it is worth starting now
Two arguments speak for starting in this intake:
The window of advantage is still open
Most Polish companies have not started yet. A process you streamline this year builds your advantage before automation becomes the standard.
The intake closes after three companies
The free diagnosis applies only to this intake. Once it closes, the diagnosis returns to standard, paid pricing.
- Market context
In Poland, AI is an advantage, not the standard
Fewer than 9% of companies in Poland use AI. Organisations that automate their processes now will operate more cheaply and faster for years to come than competitors doing the same tasks by hand.
- Companies in Poland8.4%
Use AI technologies
- EU average20%
Up from 13.5% within a year
- Denmark, the leader42%
Five times more than Poland
- EU target for 203075%
Companies using cloud, data analytics or AI
Poland is second to last in the European Union. Only Romania is lower, at 5.2%.
Eurostat, “Use of AI in enterprises”, Dec 2025 (enterprises with 10+ employees); Digital Decade target: EU Decision 2022/2481.
- Who leads it
08The pilot team
The pilot is led directly by two people - each responsible for their own stage of the process. The whole CetusPro team stands behind them.
1Audit and rollout into daily work
Arkadiusz Dworak
AI Transformation Lead
Audit and rollout
MBA, cognitive science. Experience in HR and in running his own business. He maps the process, talks to the team and is responsible for making sure the tool becomes part of daily work, rather than merely being formally signed off.
2Prototype and production deployment
Kamil Jan
AI Automation Engineer
Building the solutions
Builds automations and AI-based tools, including in his own companies in Poland and Iceland, which he then maintains in production himself. Responsible for the prototype and the production deployment.
Describe your process - we'll get back to you within 2 working days
- FAQ
09Questions and answers
No confidential data will be made public. We deploy systems on servers provided by you. For automations that require AI integration, we recommend cloud models - ChatGPT, Gemini or Claude - in business versions that do not train on customer data. Where the data is processed (e.g. in the EU) is agreed with you before the start.
In this intake, the process diagnosis and the prototype are free of charge for the first three companies. Further, commercial cooperation begins only after a joint decision - once the measurement after 30 days shows what the automation actually delivers. Its scope is tailored to your needs.
Any repetitive process that is handled manually today - e.g. preparing quotes, entering invoices, moving data between systems or handling requests. Your industry does not matter, and no IT department or prior experience with AI is required.
Connecting systems that currently run independently is one of the main goals of automation: data no longer has to be retyped by hand. Which systems we connect to, and how, is checked during the audit - before we build anything.
The goal is to give time back to specialists who currently perform administrative tasks below their skill level. A person stays in the process from day one - cases the tool is not sure about go to an employee.
Is your question not here? Please enter it in the form below.
- Open until all places are taken
10Apply for the pilot
Describe in two sentences the process that burdens your team the most - via the form or by email. We reply within two working days and arrange a visit at your company's premises.
Prefer email?